Document Specialist – Evenings & Weekends – Law Firm Experience | Toronto ON

  • Full Time
  • Anywhere
  • Posted 7 months ago

Document Specialist - Evenings & Weekends - Law Firm Experience | Toronto ON

In this position of Document Specialist you will support the document production needs of this busy law firm. This position will be full time evening/weekend and the successful candidate will have strong document skills, attention to detail, and the ability to handle multiple demands and work as part of a team. The ideal candidate will have advanced Microsoft 365 skills and have the ability to work in a variety of practice areas.

Summary of Responsibilities:

  • Create, revise and format all documentation to the highest quality with extreme attention to detail
  • Full utilization of applications and recommend alternate methods of production to increase accuracy and productivity
  • As part of the team, manage timeline expectations and complete all work that comes into the Document Processing Centre in a timely fashion
  • Ensure clients of the Document Processing Centre have a positive experience
  • Complete a variety of tasks including: photocopy, print, fax and send documents via taxi after hours, as requested
  • Ability to work in a variety of different practice areas
  • Keep apprised of all changes / upgrades in technology
  • Produce the highest quality of work; proofread as necessary
  • Accountable for all work assigned
  • Take initiative
  • Confidentiality a must

Core Skills & Requirements:

  • Previous experience in a legal Document Processing Centre
  • Knowledge of all practice areas, with emphasis on Real Estate or Litigation being considered an asset
  • Successful completion of a post-secondary education as a legal assistant or law clerk
  • Flexible work schedule and have the ability to work overtime as necessary
  • Handle time pressure situations and stress of multiple demands
  • Advanced technical skills using MS Office 365 (including Excel and PowerPoint)
  • Previous digital dicta transcription, accounting software, Document Management, Adobe Reader and Workshare Compare experience is an asset
  • Strong verbal and written communication
  • Ability to problem solve
  • Good judgement and decision making
  • Strong interpersonal skills
  • Organized, resourceful, and detailed

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