Legal Assistant – Commercial Real Estate | Toronto ON

In this position of Legal Assistant – Commercial Real Estate you will contribute to the overall excellent level of service provided to our clients. This is an in-office role and the ideal candidate should be someone who takes pride in their work, is detail oriented, reliable, highly organized and has the ability to handle multiple priorities. This is a good position if you are a self-starter and can work independently with minimal supervision.

Summary of Responsibilities:

• Assist with the preparation and completion of all necessary documentation for commercial real estate purchase, sale and mortgage transactions from beginning to end
• Review title and off title searches, draft title memoranda
• With a team, support and assist with bulk condominium interim closings and final closings
• Prepare documents in Teraview including Transfers, Charges, Discharges, and Notices
• Assist with various other project, financing and development work, as needed
• Help with financial and other tracking of large condominium projects using MS Excel
• Process deposits releases and construction financing draws;
• Organizing files and keeping all electronic and physical filing up to date
• Managing partner’s calendar
• Various administrative tasks such as: handling incoming phone calls, mail, faxes, emails, wire deposits, closing files, photocopying, etc.
• Works independently and is professional
• Produce the highest quality of work
• Accountable for all work assigned
• Take initiative
• Confidential

Core Skills & Requirements:

• Minimum of 5 years’ previous experience as a Legal Assistant in commercial real estate law and/or condominium development
• The role requires the legal assistant to be in-office Monday to Friday during business hours.
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Experience with condominium development law would be considered an asset
• Experience with Lawyer Done Deal, Conveyancer and Teraview
• Flexible to work over time as required
• Handle time pressure situations and stress of multiple shifting demands
• The ability to be flexible and adaptable to the changing demands of the job
• Microsoft Office 365 suite of applications
• Strong verbal and written communication
• Ability to problem solve, remain calm and professional even during heavy workload
• Good judgement and decision making
• Strong interpersonal skills
• Organized, resourceful, and detailed