Legal Assistant – Condo/Real Estate | Toronto ON

  • Full Time
  • Anywhere
  • Posted 1 month ago

Legal Assistant – Condo/Real Estate | Toronto ON

Our client is currently looking for a Legal Assistant to join their Real Estate group.  The ideal candidate will provide support to the Condominium and Subdivision team within Real Estate and have experience in various aspects of real estate law.

Summary of Responsibilities:

  • With direction, complete administrative tasks related to builder sales of units in new condominium projects and subdivision lots
  • Process and maintain purchaser deposits including monthly reporting to bonding companies
  • Conducting sub-searches of title
  • With direction, preparation of occupancy and final closing packages
  • Draft, review and proofread correspondence, documents and forms ensuring accuracy and completeness
  • Maintain tickler systems to monitor key dates for task management
  • Schedule meetings and co-ordinate appointments as required
  • Organize, open and manage client files
  • Ensure time-sensitive documents are managed effectively
  • General administrative duties including scanning, faxing, and binding
  • With direction, complete off title due diligence inquiries
  • Other duties as assigned.

Core Skills & Requirements:

  • Successful completion of Legal Assistant or Law Clerk Diploma program
  • Minimum of 3 years’ experience within a condominium/subdivision real estate practice
  • Proficiency in Microsoft Office (including Word, Excel, Outlook)
  • Working knowledge of Teraview
  • Working knowledge of Lawyer Done Deal
  • Working knowledge of Conveyancer
  • Experience working with a document management system, e.g., IManage
  • Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines
  • Strong communication skills help you to build relationships and provide excellent client service
  • As a confident self-starter, you work well both independently, and in a team environment
  • Operate with a high degree of accuracy and strong attention to detail
  • Show good judgment and respond well to constructive feedback

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