Legal Assistant – Estates Litigation | Toronto ON

Our client is looking for a Legal Assistant who can manage and organize the daily operations of a few busy practices in the Wills, Estates and Trust department. The ideal candidate should be someone who has a strong attention to detail, be highly organized and has the ability to handle multiple priorities. This is a good position for someone with a strong litigation background and has a keen interest in Wills, Estates and Trusts.

Summary of Responsibilities:

• Support reporting lawyers with assembling and organizing client case information
• Assist in the preparation and completion of various litigation documentation such as motion records, pleadings, notices, affidavits, affidavits of documents and correspondence
• Attending to service and filing of court documents, including preparation of Affidavits of Service and corresponding with process servers where required
• Prepare and proofread estate planning documents including wills, powers of attorney, and related estate and trust documents
• Attend as a second witness for client signatures
• Handle or assist in all aspects of estate administration from beginning to end
• Oversee and maintain the Wills and Trust vaults and databases
• Ensure legal documents are prepared within timelines set by the lawyers or applicable court dates
• Manage mediation practice from beginning to end
• When appropriate, prepare and hyperlink documents for court filings and service of same
• Manage and track due dates and deadlines, especially in respect of litigation files
• Scan, file and e-file a large volume of emails and documents
• Proofreading letter correspondence and compiling enclosures
• Communicating with clients in a professional and friendly manner
• Produce the highest quality of work
• Handle daily administrative details
• Manage duties related to accounting and billing
• Arrange meetings
• Calendar management
• Take initiative
• Confidential

Core Skills & Requirements:

• Minimum of three years’ legal experience, preferably in litigation
• Successful completion of a post-secondary Legal Assistant or Law Clerk program
• Previous litigation working experience and knowledge of the Ontario Rules of Civil Procedure
• Familiar with CaseLines and ACL considered an asset
• Microsoft Office 365 suite of applications
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized, resourceful, and detailed