Legal Assistant – Estates Litigation | Toronto ON

  • Full Time
  • Toronto
  • Posted 3 weeks ago

Legal Assistant – Estates Litigation | Toronto ON

Our client is looking for a Legal Assistant who can manage and organize the daily operations of a few busy practices in the Wills, Estates and Trust department. The ideal candidate should be someone who has a strong attention to detail, be highly organized and has the ability to handle multiple priorities. This is a good position for someone with a strong litigation background and has a keen interest in Wills, Estates and Trusts.

Summary of Responsibilities:

  • Support reporting lawyers with assembling and organizing client case information
  • Assist in the preparation and completion of various litigation documentation such as motion records, pleadings, notices, affidavits, affidavits of documents and correspondence
  • Attending to service and filing of court documents, including preparation of Affidavits of Service and corresponding with process servers where required
  • Prepare and proofread estate planning documents including wills, powers of attorney, and related estate and trust documents
  • Attend as a second witness for client signatures
  • Handle or assist in all aspects of estate administration from beginning to end
  • Oversee and maintain the Wills and Trust vaults and databases
  • Ensure legal documents are prepared within timelines set by the lawyers or applicable court dates
  • Manage mediation practice from beginning to end
  • When appropriate, prepare and hyperlink documents for court filings and service of same
  • Manage and track due dates and deadlines, especially in respect of litigation files
  • Scan, file and e-file a large volume of emails and documents
  • Proofreading letter correspondence and compiling enclosures
  • Communicating with clients in a professional and friendly manner
  • Produce the highest quality of work
  • Handle daily administrative details
  • Manage duties related to accounting and billing
  • Arrange meetings
  • Calendar management
  • Take initiative
  • Confidential

Core Skills & Requirements:

  • Minimum of three years’ legal experience, preferably in litigation
  • Successful completion of a post-secondary Legal Assistant or Law Clerk program
  • Previous litigation working experience and knowledge of the Ontario Rules of Civil Procedure
  • Familiar with CaseLines and ACL considered an asset
  • Microsoft Office 365 suite of applications
  • Ability to problem solve
  • Good judgement and decision making
  • Strong interpersonal skills
  • Organized, resourceful, and detailed

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