Legal Assistant – Intellectual Property, Patents | Toronto ON

Legal Assistant – Intellectual Property, Patents | Toronto ON

In this position you will be working closely with a Patent Agent/Partner in the Intellectual Property practice group. This opportunity is ideal for someone with patent experience and who is accustomed to assisting with the preparation and filing patent applications and monitoring patent due dates. The successful candidate will be detail orientated and have strong technical skills.

Summary of Responsibilities:

  • Monitor all patent due dates and follow up accordingly
  • File responses to Office Actions
  • Prepare forms and application filing papers for Canadian, US and Patent Cooperation Treaty (PCT) applications
  • Complete weekly and monthly reports for clients
  • Process expense reports
  • Coordinate a high volume workload with great accuracy and organization
  • Calendar management
  • Manage duties related to accounting and specifically accounts/billing
  • Handle daily administrative details
  • Produce the highest quality of work
  • Accountable for all work assigned
  • Take initiative
  • Confidential

Core Skills & Requirements: 

  • Minimum of 5 years of previous experience as an Intellectual Property Legal Assistant, preferably in the Patent area
  • Successful completion of a post-secondary education preferably in a Legal Assistant or Law Clerk program
  • Handle time pressure situations and stress of multiple demands
  • MS Office 365 Suite of Applications
  • Knowledge of PATTSY is considered an asset
  • Experience using Workshare Compare
  • Strong verbal and written communication
  • Ability to problem solve
  • Good judgement and decision making
  • Strong interpersonal skills
  • Organized, resourceful, and detailed

To apply for this job email your details to

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