Legal Assistant – Patents | Toronto ON

  • Full Time
  • Anywhere
  • Posted 7 months ago

Legal Assistant – Patents | Toronto ON

In this position as Patent Legal Assistant you will manage the daily activities of Legal Professionals, as well as providing team support.  You will have a strong worth ethic, be collaborative, professional, adaptable, and positive with excellent attention to details.

Summary of Responsibilities: 

  • Draft pro forma responses to official actions based on client instructions on patent files, prepare drafts of reporting letters, and format and finalize agreements.
  • Handle inquiries from clients and internal contacts and independently prepare routine correspondence, involving professionals when necessary.
  • Organize client requests and independently keep track of due dates and deadlines on upcoming patent files, consulting with professionals as appropriate.
  • Follow-up with clients and/or foreign associates to ensure instructions are received on time to meet all deadlines.
  • Prepare accounts and manage pre-bills, and have a working proficiency with accounting and billing procedures.


Core Skills & Requirements:

  • Legal Administrative Assistant Diploma from a recognized college preferred.
  • 5+ years direct patent work experience as an administrative assistant or a clerk. Life sciences and/or corporate background would also be an asset.
  • Proficiency in the preparation and filing of Canadian, US and PCT patent applications.   Knowledge of Trademarks would also be an asset.
  • Strong attention to detail and exceptional grammar and proofreading skills.
  • Excellent client service skills and the ability to interact in a professional, efficient manner with internal and external clients.
  • Ability to take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks.
  • Highly organized team player with the ability to work under pressure, manage changing priorities and meet strict deadlines.
  • Working knowledge of Inprotech and CIPO’s online systems would be an asset.
  • Excellent proficiency with Word 2016, Outlook, PowerPoint, Excel, Aderant, and knowledge of  iManage or a similar document management system would be an asset.


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