Legal Assistant – Real Estate | Hamilton ON

Our client is recruiting for a Legal Assistant to join their dynamic Business Law team, with a focus on Commercial Real Estate. In this role you will perform full legal administrative duties of a responsible and confident nature for one or more professionals.

Summary of Responsibilities:

• Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
• Prepare legal documents with little or no direction according to general precedents or instructions from Professional.
• Prepare letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
• Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
• Forward or respond to routine correspondence not requiring the Professional’s attention.
• Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
• Prepare special reports, which may include gathering, analyzing and summarizing data.
• Exercise initiative and judgment to relieve Professional of administrative detail.
• Create, monitor and maintain client files for better file management and client service.
• Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.

Core Skills & Requirements:

• Legal Assistant Certificate/Diploma.
• 5 + years as a Legal Administrative Assistant.
• Thorough knowledge and experience using Teraview.
• Thorough knowledge of Microsoft Office Suite.
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Ability to use discretion when dealing with confidential information.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Able to prioritize and to redefine priorities when necessary.
• Handle stress in a business-like manner.
• Bilingualism (French/English) may be required in some offices.