Legal Assistant – Real Estate | Hamilton ON

  • Full Time
  • Hamilton
  • Posted 4 months ago

Legal Assistant – Real Estate | Hamilton ON

Our client is recruiting for a Legal Assistant to join their dynamic Business Law team, with a focus on Commercial Real Estate. In this role you will perform full legal administrative duties of a responsible and confident nature for one or more professionals.

Summary of Responsibilities:

  • Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
  • Prepare legal documents with little or no direction according to general precedents or instructions from Professional.
  • Prepare letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
  • Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
  • Forward or respond to routine correspondence not requiring the Professional’s attention.
  • Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
  • Prepare special reports, which may include gathering, analyzing and summarizing data.
  • Exercise initiative and judgment to relieve Professional of administrative detail.
  • Create, monitor and maintain client files for better file management and client service.
  • Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.

Core Skills & Requirements:

  • Legal Assistant Certificate/Diploma.
  • 5 + years as a Legal Administrative Assistant.
  • Thorough knowledge and experience using Teraview.
  • Thorough knowledge of Microsoft Office Suite.
  • Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
  • Ability to use discretion when dealing with confidential information.
  • Capacity to work independently, as well as in a team environment.
  • Produce a high quality and quantity of work product, occasionally under tight timelines.
  • Able to prioritize and to redefine priorities when necessary.
  • Handle stress in a business-like manner.
  • Bilingualism (French/English) may be required in some offices.


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