Legal Assistant – Real Estate Law | Toronto ON

  • Full Time
  • Toronto
  • Posted 3 weeks ago

Legal Assistant – Real Estate Law | Toronto ON

In this position as Legal Assistant you will have a unique blend of skills and experience providing general and administrative support in the Real Estate group. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities.

The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants.  Generally, the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.

Summary of Responsibilities:

  • Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.
  • Entering and maintaining lawyer’s dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings.
  • Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence.
  • Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management.
  • Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
  • Preparing and updating cheque requisitions and expense reports.
  • Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements.
  • General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.
  • Maintaining and organizing files, both electronic and hard copy as required.
  • Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
  • Other duties as assigned.

Core Skills & Requirements:

  • Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
  • Solid work experience in a legal environment with exposure to commercial real estate transactions; preference will be given to previous experience gained within a large firm environment.
  • Passion for working in a team environment, willing to help others and comfortable with sharing work assignments.
  • Ability to produce a high quality and quantity of work, occasionally under tight timelines.
  • Able to meet deadlines, work well under pressure and take initiative using sound judgment.
  • Strong interpersonal and communication skills (both verbal and written).
  • Excellent technical proficiency in Microsoft Office applications.
  • Knowledge of accounting/docketing systems and data management systems (i.e. Elite and iManage).
  • Excellent organizational/follow up skills; attention to detail, proof reading and accuracy are required.
  • Professional client and telephone manner and a proven track record of working with confidential information.
  • Must have excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated.
  • Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
  • Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.
  • Demonstrated commitment to privacy and ethical conduct.

To apply for this job email your details to donna@estaffsearch.com

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