Legal Assistant – Trademarks & Patents | Toronto ON

Our client is looking for a Legal Assistant in Trademark & Patent. The ideal candidate should have worked in both Trademark and Patent areas and understands how a busy Trademark practice works. The successful candidate should be an expert communicator and will thrive in an environment where they can work both independently and in collaboration with colleagues. They should have a proven track record of working in a fast paced environment and managing a high volume practice.

The successful candidate should have a customer service mentality for both internal and external clients, as well as a strong sense of urgency is essential in this role.

Summary of Responsibilities:

• Monitor all trademark and patent due dates and follow up accordingly
• Prepare, amend and attend to electronic filings and prosecution of Canadian, US, and International trademark and patent applications and related reports
• Complete weekly and monthly reports for clients
• Process expense reports
• Coordinate a high volume workload with great accuracy and organization
• Calendar management
• Manage duties related to accounting and specifically accounts/billing
• Handle daily administrative tasks
• Produce the highest quality of work
• Accountable for all work assigned
• Take initiative
• Confidential

Core Skills & Requirements:

• Minimum of 5 years of previous experience as an Intellectual Property Legal Assistant focused on Trademark and Patent
• Successful completion of a post-secondary education
• Ability to use discretion when dealing with confidential information
• Working knowledge of CIPO’s online systems would be an asset
• Handle time pressure situations and stress of multiple demands
• Microsoft 365 Suite of Applications (including Word, Excel and Workshare Compare)
• Knowledge of PATTSY is considered an asset
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized, resourceful, and detailed