Procurement Analyst | Toronto ON

Procurement Analyst | Toronto ON

In this position, the Analyst, Procurement will be expected to lead the analysis and administration of the Firm’s management of supplier spend, procurement and contract administration, be responsible for day-to-day processes and serve as the Single Point of Contact (SPOC) related to procurement of mobile devices and accessories, plus provide support on budgeting, procurement savings plans and purchase orders. The incumbent will report to the Senior Manager, Procurement and will work closely with procurement/category managers, finance, business leaders and our vendors.

Summary of Responsibilities:

Strategic Sourcing

  • Work with leaders to determine their procurement needs
  • Assist with Tendering coordination and administration
  • Assist with vendor options by reviewing approved vendors list or researching suppliers
  • Manage contract administration – review expiration of agreements, ensure continuous source of supplies and services
  • Assist in resolving problems related to invoice discrepancies
  • Identify potential targets for vendor consolidation/negotiations
  • Manage the list of BLG  preferred suppliers

Relationship Development

  • Develop relationships with key stakeholders – particularly procurement category managers/Office Services Managers
  • Develop strong working relationships with finance leaders
  • Initiate and maintain stakeholder relationships
  • Create and maintain procurement procedures and standards, including templates

Supplier Spend Management/Analytics

  • Manage the Firm’s spend analytics platform (SpendConnect)
  • Generate spend analytics reports, including KPI reporting
  • Liaise with finance to cleanse procurement data, such as correct usage of GL coding
  • Provide financial data to category managers to assist with category management
  • Create reports for senior management on key spend categories, and trend analyses
  • Manage and maintain contract database within SpendConnect
  • Drive compliance to procurement standards, preferred suppliers and contract management
  • Provide cross Supplier and Client reporting to our Partners/BD to assist with reciprocity opportunities
  • Manage supplier spend from 3rd party management information such as Meritbiz, America Express purchase cards, etc.
  • Review and monitor opportunities for vendor invoice consolidation with Finance
  • Produce and review reporting on data management, usage, awareness, leakage, etc.
  • Provide quarterly procurement savings report against target across all supplier spend categories

Contract Management

  • Maintain Vendor details, database, best practice for vendor management and managing any vendor SLAs
  • Produce management reporting – key supplier program, compliant reports, spend analysis – savings, improvements to procure to pay
  • Audit current contracts for completeness and work on executing changes as needed
  • Proactively manage contract renewals
  • Ensure payments are made in accordance with current contracts
  • Assist with coordination of legal review of contracts, working closely with the CRO

General

  • Manage Intranet Procurement site – templates (RFPs, NDAs, Contract, etc.) vendor/category arrangements, relationship managers, procurement services and tools, knowledge database
  • Manage the employee discounts programs with key vendors
  • Assist with driving & monitoring Service Standards for procurement and contract administration to key stakeholders

Core Skills and Requirements:

  • Minimum undergraduate degree
  • A minimum of 5 years’ relevant experience in analytics and report writing, plus 3-5 years Procurement experience
  • Highly proficient computer technology knowledge and skills, and excellent Excel skills
  • Excellent written communication skills in English; French would be considered an asset
  • Strong problem solving, organizational and analytical skills, ability to think critically and communicate results effectively
  • Comfortable working and communicating with senior executives
  • Good knowledge of relevant mobile device products and suppliers and mobile procurement practices
  • An understanding of new approaches to the relationship between technology and knowledge

To apply for this job email your details to donna@estaffsearch.com

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