Legal Administrative Assistant – Real Estate | Toronto ON

Our client is currently recruiting for a Legal Assistant to join their real estate team.  You will independently assist and manage the daily operation of a busy commercial real estate team by focusing on the administrative side of their practices. The successful candidate will enjoy working with high-profile clients to accomplish their real estate development goals. If you are tenacious with organization, initiative and follow-up, this is the ideal role for you. For optimal success, this role will be hybrid with three days in office.

Summary of Responsibilities:

Practice Management

• Administrative matters relating to files, including conflict checks, opening and closing files, docket entry, filing and accounts
  Calendar management, including setting up various tickler system for deadlines and appointments and managing the flow of meetings, deadlines and appointments
• Communication and follow up with various individuals related to practice and some personal matters
• Communicate with clients to arrange meetings, manage administrative matters and generally coordinate client facing matters.
• File Management
• Document production in relation to large commercial real estate transactions; including acquisitions, dispositions, financings and joint venture transactions
• Draft requisition letters and responses, prepare off-title inquiry letters and communicate directly with various governmental agencies in connection with various due diligence matters
• Deal directly with clients, financial institutions, various governmental agencies, land registry offices and title insurance companies on an ongoing basis
• Use Teraview to submit or search for information related to transactions
• Prepare reporting letters and/or closing record books for circulation
• Handle administrative matters relating to commercial real estate transactions, including preparation of critical dates list, wire transfers, cheque requisitions and other similar administrative matters

Core Skills and Requirements:

• Minimum of 3 years’ previous experience as a Legal Assistant preferably in commercial real estate law at a large Bay Street law firm.
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Experience in Conveyancer and Teraview
• Flexible to work overtime as required
• Handle time pressure situations and stress of multiple demands
• Microsoft Office 365 suite of applications
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized, resourceful, and detailed